Paper shredding has become very crucial for
businesses to protect their sensitive business information, client records, and
employee files. Thus, enterprises look for paper shredding services to get the
job done. However, privacy protection should be at the top priority when you
are looking for a reputable professional shredding service provider. But
ensuring your business records are destroyed securely is not the only thing a
professional shredding service can offer to your business. In addition to
reducing liability & increasing productivity, outsourcing services for shredding
your documents also protects your business reputation and contributes to a
healthier planet.
Read on to understand some of the
significant benefits of using paper shredding services for your business.
Enabling Productivity
Relying on your in-house office shredder is
much better than tossing documents in the trash. However, it would still take
time to feed paper through the shredding machine. When you shred your documents
using an in-house office shredder, you end up paying your employees just for feeding
a shredder rather than generating revenue for your business. This is where
professional shredding services help majorly.
A professional shredding service provider
enables your staff to be more productive and invest their time doing other
important business tasks. These service providers place collection containers
within your office, which allows you to discard you no-longer-needed documents
quickly and securely. This entire destruction process will be handled for you,
enabling enhanced productivity for your employees.
Saving Money
Maintaining an in- house paper shredding
task for your company can be expensive. For conducting this in-house process,
your costs would include:
- purchasing shredders
- buying disposal bags
- utility expenses
- performing maintenance
- replacing inoperable equipment
Outsourcing your shredding services from a
professional company will save money for your business. Locked collection
containers will be taking the place of your electricity-hogging shredding
machines. These containers are emptied for you on a scheduled basis; this
prevents unauthorized access to your confidential information.
Reducing Liability
You can’t ignore your business’ legal
obligations to maintain the privacy standards for your information. Regulations
authorities such as Gramm-Leach-Bliley (GLB), the Health Insurance Portability
& Accountability Act (HIPAA) and the Fair and Accurate Credit Transaction
Act (FACTA) regulate & enforce standards for maintaining the privacy of the
information during the disposal process.
A certified shredding service ensures that
the process of destruction of your documents complies with the privacy
protection standards that have been outlined in these laws. Also, they provide
a certificate of destruction which further reduces the potential liability
risks for your business by providing proof of date, time and method of
destruction.
